Be an Effective Virtual Assistant, Use Jing Screen Capture.

Jing is a screen capture software powered by Techsmith, it enables you to capture images or record on screen tutorial videos.

Whether you are a business man, Teacher, Entrepreneur, or just a high school student helping an onshore grandpa how to upload photos in Facebook, Jing is good to go.

Often times just words are not enough, inefficient, vague, and sometimes leads to miscommunication.

Adding visual elements to your online conversations will make it a lot easier to understand a certain discussion. With Jing, explaining Ideas, giving feedback, collaborating on projects, or simply sharing information’s becomes so much easier.

There are other screen capture applications out there, but I prefer to use Jing screen capture because besides it is free it is also user friendly and amazingly reliable.

This is a great tool for virtual assistants like me. If the client instructions are not clear, I can simply record an on screen video, send it to the client and ask this question “Is this what you want me to do?”. That’s it, by this way I can eliminate unnecessary exchange of emails and most importantly, I save some of my precious time.

Personally I’m very glad I learned this application, it makes my life much fun and easier

How to Use Jing Screen Capture Read More......

How to Use Dropbox?

I want to share another tool called Dropbox, which is very helpful to me as a Virtual Assistant.

Dropbox syncs files online to your local Computer. It means, you can transfer files to your local computer even if you are hundreds of miles away to your office, but provided you have an internet connection.

Sync what??? 

Ok let’s explain this piece by piece.
Let’s say you’re working on an onshore site or perhaps you are on vacation in the Philippines, specifically in the beautiful island called Cebu (no bias,I’m from Cebu). 

You’re in the middle of your enjoyment then unexpectedly your phones rings, an assistant asking for a customer files (orders) and if you cannot send her the files right away you will lose $1 million every 2 hours.

Fortunately, you found out that the files were saved in your laptop. But the problem is how are you going to send an 80 GB file? You can’t attach that large amount of file and send it through email.

But luckily you have a Dropbox account and you have installed Dropbox on your office computer. So you just find an internet connection for your laptop and Log in to your Dropbox account and upload all the needed files. Dropbox will then gradually transfer your 80 GB file to your Office computer. Sync means synchronization of data. So whatever you uploaded in your dropbox online account, it will also appear to your local computer.

 Dropbox save the day!!! It’s amazing, isn’t it?

Dropbox is also very useful when you are working in different sites. For instance, you are working on 3 countries and travels often. But you are the kind of person that hates carrying a laptop or a storage device for your files.

So all you need to do is to install Dropbox on your computers in each office (country), upload your files on Dropbox, and then you can work on any of the 3 offices because you have all the files needed. Sounds good ha!

Click here this link to create an account http://db.tt/5pKfe2d

How to Use Dropbox

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How to Convert MS Word to PDF Online.

I just want to share with you this another tool which I learned from my Virtual Assitants Training. I've been using this for quite some time now and so far I find it very realiable and useful.

There are other ways to convert word doc to PDF and there are a lot existing applications in the market now that do this function.Some of them are legal and some are illegal but don’t worry what I’m going to show is a legal way and the good thing is that, it’s FREE!!!

Though one thing you must have is internet connection. Yes, you should be online to do the conversion. No internet, no convertion.

Three Reasons why you should use PDF instead of MS Word.

1. PDF files are generally more compact (smaller in size) than the Word document and they easily preserve the original formatting.
2. Unlike Word and other popular document formats, the contents of a PDF file cannot be modified easily. You still need an application to edit/modify it.
3. You can view PDF files on almost any computer or even mobile phone using the web browser.

Ok I’ll stop the talking now and let you do the actual. It’s very easy, have fun!

How to Convert Word Doc to PDF

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How to Protect Your Computer from Spywares?

Spybot is just another tool I learned during my Virtual Assistants Training in the Philippines. This is a freeware designed to detect and remove spywares which are very rampant in the web today. Spyware silently tracks your surfing behavior to create a marketing profile for you that is transmitted without your knowledge to the compilers and sold to advertising companies.

Months ago, I received an email from an unknown company offering a discount for a malicious product. I wonder how they get my email. My friend’s PC often shutdowns itself even there is no power failure. Worst case is when they hijack your email account and use it for their advantage. 

These are just example of spyware infections and some of it symptoms are hardly noticeable. 

To get rid of these spywares, you must install anti-spyware just like Spybot and scan your computer twice a month.Now you might be asking this question “Why I still need to have Spybot while I already have an anti-virus? The answer is, hybrid spywares are not easily detected by an ordinary anti-virus, so to be safe better have an anti-virus plus Spybot to have double protection on your computer.

Please find below the step by step procedure on how to install and use Spybot Search and Destroy.

How to Use Spybot Search and Destroy

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How to use Google Chrome?

Are you looking for a fast and convenient internet browser? 


Google Chrome is just right for you. 

I use internet explorer before but when I joined the Virtual Assistant Seminar by Jomar Hilario, I found out that Google
Chrome is much better internet browser.

Google Chrome is an internet browser developed by Google.

Some of its advantages are:

1. Light Weight

2. Colorful – You can set your own theme.

3. Easy browsing facility

4. Contains own task manager

5. Great bookmark facility

6. Displays your most visited websites (saves time of typing the websites URL)

There is also a mode in browsing that they call Incognito Mode. When you are in incognito mode you can set your browser not to store information’s from the visited websites. In other words, the website you visited won’t appear in your browser history. Cookies are also deleted auto automatically after you close the website.

I created a presentation for a step by step procedure on How to install and use Google Chrome. I hope you'll find this blog post helpful. I would appreciate if you can leave a comment below.

How to Use Google Chrome

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How to Share Documents Effectively Using Google Docs?

                                                             
Usually, we share documents through email but this often leads to problem such as listed below:

1. Cannot attach big files.

2. Lost or delayed emails.

3. Unreadable attachments.

4. Confusing document versions.

5. Lost data integrity.

These are some of the common problems that you and I have probably encountered using emails as a medium of sharing documents. But since the birth of Google Docs these problems seems to be not an issue anymore.

How Google Docs Work? 

Google Docs provide a storage place where you can put all your documents. Since it is online you can access it anywhere, anytime provided you have internet connection. You can share your documents to others by just giving them the link through email or chat. You can also set restriction to your documents. This means that you can select few people whom you trusted to edit your documents. Others will have view-only, they can view the document but they can't edit it.

Google Docs is really helpful when it comes to team collaboration. Instead of exchanging emails with documents attached on it, the team members can access directly the document and work on it at the same time. With Google Docs, less hassle more efficiency.

Get the detailed procedure on the presentation below on how to share documents using Google Docs.

How Share Documents Effectively Use Google Docs Read More......